FINANCE AND GENERAL PURPOSES COMMITTEE LATEST MINUTES

MINUTES OF THE MEETING of the
FINANCE & GENERAL PURPOSES COMMITTEE

held in the Otho Peter Room, Launceston Town Hall on Wednesday 3 April 2013 at 7.00pm

PRESENT: Cllrs Miss Davey, Gordon (Deputy Mayor), Hogan, Sandercock (Chairman), Tremain (Town Mayor),Warne and Mrs Williams
In attendance: Rita Skinner (Town Clerk), Helen Gribble (Accounts Manager).

1304/01 Apologies for Absence
Cllr Keighley sent apologies. Cllr Crapp was absent without apologies.

1304/02 Declarations of Interest
Cllr Hogan declared an interest in agenda item 6 (minute 1304/06) and left the room during the discussion and vote.

1304/03 Minutes of the last meeting
The minutes of the meeting held on 6 March 2013 were signed as a correct record.

1304/04 Finance
It was resolved to approve the cheques for payment (vouchers 001-052) as per the list appended to these minutes.
It was resolved to approve the balance sheet to 28 February 2013.
It was resolved to approve the Income & Expenditure account to 28 February 2013.

1304/05 Christmas Lights
The Treasurer of the Launceston Chamber of Commerce, Louise Jones of Hodgsons, had written on 21 March to explain the deficit in the Christmas Lights account, due to unexpected additional work in assembling the new lights and repairs due to high winds. After discussion it was agreed that the Town Council would make a further contribution of £570 in order that the Terry Graves Electrical invoice could be settled. The committee made it clear that no further payments would be made and no precedent was set for future years. The Chamber would be expected to raise the necessary funds for all costs relating to the Christmas lights display.

1304/06 Coronation Celebration 2 June 2013
The Chairman of the Launceston Town Square Events Team had written to request financial support for a planned celebration of the 60th anniversary of the Coronation of Queen Elizabeth II in the town square on 2 June. It was agreed to contribute the sum of £300.

1304/07 Internal Audit Report – March 2013
The satisfactory report of the Internal Auditor dated 13 March was noted.

1304/08 Financial Regulations
The Financial Regulations for Launceston Town Council, circulated with the agenda, were reviewed and approved.

1304/09 Financial Risk Assessment
The Financial Risk Assessment for Launceston Town Council, circulated with the agenda, was reviewed and approved.

1304/10 Statement of Internal Control
The Statement of Internal Control for Launceston Town Council, circulated with the agenda, was reviewed and approved.

1304/11 Investment Policy and Strategy
The Investment Policy for Launceston Town Council, circulated with the agenda, was reviewed and approved.
It was agreed to continue to place part of the Town Council’s reserves with the Co-operative Bank’s Public Sector Reserve account for a further 12 month period. Interest currently was 1.62% gross.

1304/12 Fixed Assets Register
The updated Fixed Assets Register, circulated with the agenda, was noted and approved.

1304/13 Urgent Items
No matters were raised.

Date of Next Meeting
The next meeting would be held on Wednesday 1 May 2013 at 7pm in the Otho Peter room in the Town Hall.
The meeting closed at 7.55pm.