MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE
held in the Otho Peter Room, Launceston Town Hall on Wednesday 7 March 2012 at 7.00pm
PRESENT: Cllrs Chapman, Miss Davey, Gordon (Deputy Mayor), Keighley, Sandercock (Chairman), Tremain (Town Mayor), Warne and Mrs Williams.
In attendance: Town Clerk (Rita Skinner).
1203/30 Apologies for Absence
Cllr Hogan sent his apologies.
1203/31 Declarations of Interest
Cllr Tremain declared a prejudicial interest in agenda item 10 (minute 1203/39).
1203/32 Minutes of the last meetings
The minutes of the meeting held on 1 February 2012 were signed as a correct record.
1203/33 Finance
It was resolved to approve the cheques for payment (vouchers 471-531) as per the list appended to these minutes. The Town Clerk was asked to find out the cost of purchasing a chipper, rather than continuing to hire.
It was resolved to approve the balances to 31 January 2012.
It was resolved to approve the Income & Expenditure account to 31 January 2012.
1203/34 Amendment to Financial Regulations
It was resolved to approve the following amendment to regulation 3.2:
In the event of an emergency, the Town Mayor, Deputy Mayor and Chairman of the Finance Committee may agree a transfer from capital reserves.
1203/35 Town Hall hire
It was agreed to approve the amended charges for weddings, so that the Guildhall and Town Hall would have the same charging structure and that the Otho Peter rooms would be offered at 40% of that charge for one room and 60% of that charge for both rooms.
1203/36 Jubilee Weekend
It had been suggested by Cllr Hogan that the Council should consider offering free parking on Saturday 2 June, which would mean that all four days of the Jubilee weekend would be free.
It was resolved to recommend that the car park should be free on 2 June. This would support both the Jubilee celebrations and the Charles Causley Festival.
1203/37 Castle Rock
The organisers of the Castle Rock event had asked for free use of the Town Hall for a fund-raising event. It was agreed to offer a reduced rate of £50 plus VAT for the hire of the Hall.
1203/38 Insurance Reinstatement Cost Assessment
Barrett Corp Harrington had undertaken an insurance reinstatement cost assessment on 10 February 2012. It was resolved to note the report. The Town Clerk would report back regarding any increases in insurance premiums. The ownership of the Priors Bridge at Newport needed to be determined.
1203/39 Honoraria and allowances
It was resolved to recommend an increase in the Curator’s honorarium of £500 to £2,500.
It was resolved to recommend that the grant from the Town Council to the museum should remain at £10,000 pa and that the honorarium should be paid through the Council’s payroll.
It was resolved to recommend an increase in the Town Mayor’s allowance of £500 to £2,500.
1203/40 Grass cutting at Stourscombe
The proposals had been discussed at the meeting of the Environment and Open Spaces Committee held on 5 March. It was agreed that the terms were not favourable and that the Town Clerk should renegotiate them.
1203/41 Business Rates
It was agreed to support the NALC campaign to obtain a share of business rates for town and parish councils. The Town Clerk would write to Dan Rogerson MP.
1203/42 SLCC Larger Councils Conference
It was agreed that the Town Clerk should attend the SLCC Larger Councils Conference to be held in Chepstow on 19 and 20 April.
1203/43 Urgent Items
There were no urgent items to discuss.
1203/44 Date of Next Meeting
The next meeting will be held on Wednesday 4 April 2012 at 7pm in the Otho Peter room in the Town Hall.
The meeting closed at 8pm.
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